Technology: Best Fit Software

All too often, organizations squander huge sums of time and money trying to reconfigure content management software or attempt to bolt-on more and more functionality to their existing application suite and still fail to achieve a comprehensive solution that meets project and program document control requirements. These systems simply were not intended to support the needs of project based document control... like trying to fit a square peg in a round hole.

In contrast to other solutions in the market, the Assai Document Control and Management Solution (DCMS) was designed specifically to support project document control processes for both design and vendor documents and business critical correspondence. The features listed below amongst many others, are built-in as standard out-of-the-box functionality. As such, core product features are robust, scaleable and proven on some of the world’s largest and most complex projectss (e.g. Sakhalin Island $28bn and Prelude).

• Extensive exception reporting suite
• Intelligent document numbering structure(s) creation
• Automated new project creation
• Comprehensive document exchange tracking
• Transmittal based distribution & historical audit trails
• Automated bulk document processing & distribution
• Planned deliverables progress monitoring against milestones & earned values
• Integration with planning tools (Primavera P6 & Microsoft Project)
• Work Package module
• Automated approval & status codes

The document management features below, were developed to compliment AssaiDCMS core document control functionality, not the other way around. As a result collaboration functionality offers more control and visibility than other products. 

• Concurrent engineering
• Collaboration
• Check in – check out
• Online mark-ups
• Workflow
• Email drag ‘n’ drop

We have found the AssaiDCMS product evolution has significant advantages for project and program document control giving customers the edge in efficiency when processing large volumes of documents, risk mitigation through complete deliverable document exchange audit trails and extensive exception, KPI and dashboard reporting options.
There are almost endless variations and complexities across project and program structures driving configuration and process changes in many areas including:

• Differing numbering taxonomies between projects
• Ever-changing internal & external distribution matrices through project phases
• Different document review turn-around times
• Varying attribution coding (approval and status coding etc.)

Trained AssaiDCMS users can create and configure new projects to go live in a matter of minutes without needing additional consultancy. The wide range of user configuration options allows seamless productivity throughout multiple and simultaneous project lifecycles.

Click here to book an AssaiDCMS product demonstration or for more information on      AssaiDCMS.